Job description

Identifying Job Information

JOB TITLE: (Title reflected Pfizer Org Chart)

Regulatory Affairs Administrator

REPORTS TO: (Manager Title)

Cluster Regulatory Lead, Sub-Saharan Africa

DIVISION/BUSINESS LINE:

Global Product Development (GPD)

VERSION DATE:

26-Aug-2022

SUB DIVISION:

Global Regulatory Affairs (GRA) International, Africa Middle East

DEPARTMENT NAME:

GRA -International, Sub Saharan Africa

LOCATION(S): (indicate Pfizer locations)

Lagos, Nigeria

JOB INFORMATION

Job Summary

Summarize the primary purpose & key accountabilities of the job.

The provision of administrative support to the country-based regulatory affairs team, reporting to the Cluster Regulatory Lead

Job Responsibilities

Indicate the primary responsibilities critical to the job.

Office Management:

• Answering telephones professionally and promptly.
• Mail/information distributed correctly and promptly within the department.
• Typing required documents accurately e.g. meeting minutes.
• Replying to correspondence and information requests appropriately as required.
• Managing the courier requirements of documentation and keeping required records.

Administration/meeting management:

• Stationary: order departmental stationery as and when required.
• Reporting office equipment faults timeously and following up until resolved.
• Collation of leave forms and updating of departmental attendance register.
• Management of open office area and regulatory storerooms i.e. maintaining tracking lists and indexes of storerooms, liaising with required vendors for off-site archiving of documentation.
• Effective coordination of departmental and other meetings.

Banking and finance co-ordination:

• Ensuring the process of requesting payments for regulatory authorities and other departmental payments according to company processes.
• Tracking and following up on payment progress and ensuring payment proofs are received and distributed timeously.

Regulatory Affairs Support:

• Correspondence management: receiving and logging correspondence to and from regulatory authorities according to defined company processes and distributing it as required.
• Management and maintenance of relevant files.
• Overseas and local travel arrangements for the regulatory affairs department.
• Ordering of required reference materials for the team.
• Ensuring the required processes flow smoothly within the department e.g. promotional materials.
• Assisting with annual contract reviews as required.
• Attend to any other responsibility that may be assigned by the Cluster lead or another in-country regulatory Manager.

Qualifications / Skills

Indicate qualifications and skills that are necessary for the performance of responsibilities including education, relevant experience, licenses, certifications, and other job-related technical and managerial skills.

Qualifications:

• Bachelor’s degree or equivalent i.e. degree in Chemistry or related life sciences.

Experience:

• 2 – 3 years of related experience
• Experience in Microsoft applications.

Attributes:

Peer relationships:

Establishes and maintains relationships to enable improved personal and team performance. Is seen as a team player and is cooperative and confident in interactions.

Team working:

Able to work with individuals from cross-functional units and co-operate to get the job done.

Interpersonal acumen:

Relates well to all levels of people inside and outside the organization. Build constructive and effective relationships, and uses diplomacy and tact.

Organizational agility:

Knowledgeable about how an organization operates and knows how to get things done through required channels. Willing to learn new things.

Strong quality and compliance orientation:

Has an understanding of regulatory compliance issues.

Adaptability:

Able to build effective working relationships and deliver results. Ability to follow up on matters to complete them accordingly.

Skills:

• Meticulous, accurate, and a high level of attention to detail
• Ability to multi-task, work under pressure, and meet deadlines
• Problem-solving
• Planning and organization
• Strong writing skills and computer literacy
• Customer service orientation
• Inter-personal understanding
• Proactive/using initiative
• Flexibility
• Honesty and consistency.

ORGANIZATIONAL RELATIONSHIPS

Provide the primary groups or key role(s) that this role will have interaction with as a regular part of the Job responsibilities. Include any external interactions as appropriate.

Reporting to Cluster Regulatory Lead SSA

RESOURCES MANAGED

Summary of resources managed.

Resources

Work Location Assignment: Flexible

Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.

Regulatory Affairs